How to set up Vehicle Check workflow (back office and mobile app)

The track-POD Vehicle Check module is the right solution for those companies that comply with mandatory requirements for inspecting a vehicle prior to or after a route is completed. You can customize this workflow to suit your needs to the maximum.

Vehicle check in the Track-POD back office

Enabling

To enable and set up Vehicle Check go to Settings -> Vehicle Check.

By ticking the required box you can enable/disable the vehicle check module in the drivers' app, force it prior to starting/closing a route or both. ,

Set-up

In this tab, you can also set up the checklist of vehicle units and systems to be inspected. You can edit entries, delete irrelevant default units, and expand the list by adding your own entries, activate and deactivate entries, make them mandatory for inspection.

Click Add+ to open the Vehicle Check pop-up window. In the example below Washer Fluid Level check has been added to the workflow. Since this item has a numeric value you can set Warning and Critical threshold values that will alert a dispatcher when reached.

Results

To track inspection results go to tab Vehicle Check. You can also export vehicle check reports for a certain period of time to Excel file.

Vehicle check in the driver's mobile app

Case 1. Vehicle check is enabled.

Once a route is received your driver can call Vehicle Check from the menu and perform the inspection, enter the measured values, make photos and notes if necessary, send alerts to a dispatcher. With Reg.number and odometer reading entered, all units checked the driver can submit vehicle check results to the back office and start a route. 

Case 2. A vehicle check is mandatory prior to a route start.

In this case, your drivers will not be able to start a route unless they inspect a vehicle and submit the inspection results. The procedure itself is the same as in Case 1.

Case 3. A vehicle check is mandatory before closing a route.

In this case, your driver will not be allowed to close a route until a vehicle check is completed. Otherwise, the procedure remains the same as described above.